How to Change Name of Business: A Step-by-Step Guide

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By Jacob Maslow

Changing the name of your business is a big step that shouldn’t be taken lightly. You’ll need to consider all the legal requirements for making such a change and informing your customers about it. But if you’ve decided this is something you want to do, then our guide on how to change the name of your business will help ensure everything runs smoothly. We’ll cover topics like researching the legal requirements, notifying customers, updating websites and social media accounts, changing stationery and bank accounts – even filing paperwork with IRS. So let’s get started on giving your company an exciting new identity.

Table of Contents:

Research the Legal Requirements

Researching the legal requirements for changing the name of your business is an essential step in starting or running a successful business. Depending on where you are located, different regulations and paperwork may need to be filed with the government.

For example, if you live in the United States, you may need to file a DBA (Doing Business As) form with your state’s Secretary of State office. This form will provide proof that you have registered your new business name with the state, and it will also allow other businesses to identify who owns what company names.

In addition to filing this form, some states may require additional documents, such as articles of incorporation or partnership agreements, depending on how your business is structured. It’s essential to ensure all these documents are correctly filled out and submitted so that the relevant authorities can approve them.

It is also wise to check whether any trademarks exist for similar names before registering yours and researching any potential conflicts between existing companies and yours when choosing a new name for your business. You should consult an attorney when making decisions about naming or changing a business name since laws vary from place to place and can become complicated quickly.

Once you have completed the legal research, you must notify your customers of the change in the name so that they are aware of the transition.

how to change name of business

Notify Your Customers

When changing your business’s name, it’s essential to notify your customers. This will help ensure that they know about the change and can update their records accordingly.

Email or Letter

The best way to notify your customers is through an email or letter. Ensure you include information about why you are making this change and how it will affect them. For example, if you are changing the name of a product line, let them know what products will be affected and how they should adjust their orders accordingly.

Keep It Professional

It’s essential to keep your communication professional when notifying customers of a name change. Avoid using slang terms or overly casual language to maintain a sense of professionalism throughout the process. Additionally, ensure all spelling and grammar is correct before sending out any emails or letters to avoid confusion for your customers.

Follow Up With Customers

Once you have sent out notifications regarding the name change, follow up with each customer individually, if possible, to answer any questions they may have about the transition process. This will demonstrate that you value their opinion and want to ensure they understand everything related to the new name before making any changes.

Once you have notified your customers of the name change, updating your website with the new business name is essential.

Update Your Website

Updating your website is an important step in starting and running a business. It’s essential to ensure that all links are working correctly and that any old content is removed or updated to reflect the new name.

Name & Logo Change

If you’ve changed your business name, it’s essential to update this on your website too. This includes changing the domain name if necessary, updating titles and headings throughout the site with the new company name, and replacing any images or logos with those featuring your new branding. If you have a blog associated with your website, make sure all posts also feature the correct company name.

Content Update

It’s also important to review all existing content on your website for accuracy and relevancy. Take some time to review each page carefully – look out for typos or outdated information that needs updating – such as contact details or pricing information – which could confuse potential customers if not corrected quickly. Additionally, consider adding more content about what services you offer now; this can help boost SEO rankings by providing visitors with more relevant information about what they can expect from working with you.

Technical Checkup

Finally, don’t forget technical maintenance tasks like checking for broken links or ensuring that plugins are up-to-date. These small changes can make a big difference in user experience onsite. Make sure everything looks good across different devices, too – mobile optimization is critical nowadays, so ensure there aren’t any issues before launching into full promotion mode of your newly updated website.

Once your website is updated with the new name, be sure to update all of your social media accounts accordingly.

Key Takeaway: When changing the name of your business, it’s important to update all content on your website, check for technical issues and optimize for mobile. Make sure to – Update domain name (if necessary) – Replace titles & headings with the new company name – Check images & logos to reflect new branding – Review existing content for accuracy & relevancy – Look out for typos or outdated information – Add more content about services offered now – Check broken links and plugins are up to date

Change Your Social Media Accounts

This includes updating usernames and profile pictures if necessary. It can be time-consuming, but it is essential for maintaining a consistent brand identity across all platforms.

Start by logging into each account and ensuring that the new name is reflected in both the username and profile information. If possible, keep any existing usernames as they are; this will help maintain continuity with customers who may already follow or interact with you on these platforms. However, if the old username isn’t available anymore due to another user taking it first, choose something similar that still reflects your brand’s identity.

Once you have updated all your accounts with the new name, go through any links on other websites (such as blog posts or articles) that point back to those accounts and update them accordingly, so they link directly to the correct page. Additionally, look at any advertising campaigns or sponsored content associated with those accounts and ensure that everything is up-to-date. Otherwise, potential customers could be directed toward an outdated page that won’t reflect your current branding.

Finally, don’t forget to update any email signatures associated with those social media profiles; this should include basic contact information such as phone numbers and addresses and website URLs (if applicable). Doing this ensures that anyone who receives emails from you will know exactly where they can find more information about your business online – even if their initial interaction was via one of your social media channels.

Updating your social media accounts is an essential part of changing the name of your business and should be done as soon as possible. Now that this step is complete, it’s time to update physical materials with the new name, such as business cards and stationery.

Key Takeaway: When changing the name of your business, it’s important to update all social media accounts and links associated with them, including usernames, profile information, email signatures, and advertising campaigns. This helps maintain a consistent brand identity across platforms.

how to change name of business

Update Your Business Cards & Stationery

Updating your business cards and stationery is a crucial step when you’re starting a new business. It’s essential to have the correct information on all of your materials so that customers know who they are dealing with.

If you’ve changed the name of your business or added a logo, it’s time to update these items. You can order new ones online or get them printed at a local print shop. Ensure everything is consistent across all materials – from the font size and style to any logos or graphics used.

It’s also worth considering ordering promotional materials such as flyers or brochures with updated information. This will help spread awareness about your brand and ensure everyone knows who you are. Why not design unique postcards featuring your logo if you’re feeling creative? They make great gifts for clients and potential customers alike.

When updating existing documents like contracts, invoices, etc., check if there are any legal requirements regarding how this should be done (e.g., signatures). Depending on where you live, there may be specific rules regarding changes made after signing a document – so it pays to research before making any changes.

Finally, don’t forget about digital media, too – ensure all social media accounts associated with your business have been updated with the new name/logo, bank accounts, and credit cards linked to it (if applicable). It is essential to ensure accuracy for customers to identify you correctly. Additionally, research any legal requirements related to changes made after signing a document before making any changes.

You must update your business cards and stationery with your new company name so that customers can quickly identify you. Now let’s look at how to update your bank accounts and credit cards for the name change.

Update Your Bank Accounts & Credit Cards

When starting a business, updating your bank accounts and credit cards with the new business name is essential. This will ensure that payments are processed correctly and accurately tracked for tax purposes.

One of the first steps in setting up a business is to open a separate checking account for all transactions related to the company. Make sure you choose an account that offers features like online banking, mobile deposits, or other services that may benefit your specific needs. When opening this account, ensure you provide the correct legal information, such as your Employer Identification Number (EIN) or Social Security Number (SSN).

You should also consider applying for a small business credit card so you can easily track expenses related to your company. Many banks offer special incentives such as rewards points or cash back on purchases made with their small business credit cards, which can help save money in the long run. When applying for one of these cards, ensure you provide accurate financial information about yourself and your company so they can determine if you qualify for certain benefits or discounts.

Finally, once everything has been set up correctly, monitoring both accounts regularly by reviewing statements and tracking any changes in fees or interest rates is essential. This will help ensure that all transactions are being handled correctly and nothing unexpected arises which could potentially cause issues with taxes or other paperwork related to running a successful business venture.

Updating your bank accounts and credit cards is necessary to change your business name. Now that this is complete, you can file paperwork with the IRS.

Key Takeaway: When starting a business, it’s important to open a separate checking account and apply for a small business credit card. Monitor both accounts regularly by reviewing statements and tracking fees or interest rate changes.

File Paperwork With The IRS

Filing paperwork with the IRS is essential to changing your business name. It ensures that all future tax filings are done correctly under the new business name instead of the old one. You’ll need to file Form 8822-B (Business Name Change) to update their records. This form should be completed and sent to the address listed on page 2 of the form.

You can find this form online at or by calling 1-800-829-3676 for a paper copy to be mailed to you. When filling out Form 8822-B, ensure that you include your employer identification number (EIN) and your old and new business names, addresses, and contact information for yourself or another responsible party associated with the company.

It is also important to note that filing this form does not automatically change any other accounts associated with your business, such as bank accounts or credit cards; those will need to be updated separately after submitting Form 8822-B. Additionally, it may take up to three weeks for processing, so plan accordingly if any deadlines are associated with updating these accounts before then.


How much does it cost to rename a business?

The cost to rename a business depends on the size and scope of the company. Generally, it will include costs associated with filing new paperwork with government agencies, updating branding materials such as logos and signage, and any other necessary changes that must be made to reflect the new name. Additionally, there may be fees for marketing or advertising services related to launching the new name. Depending on these factors, renaming a business can range from hundreds to thousands of dollars.

Do I need a new EIN if I change the name of my company?

Yes, you will need to obtain a new Employer Identification Number (EIN) if you change your company’s name. This is because an EIN is used to identify a business for tax purposes and other legal matters. Your current EIN cannot be transferred or reused with the new company name, so you must apply for a new one immediately after changing your business name. You can easily apply online through the IRS website in just minutes.

How do you successfully rename a business?

Renaming a business can be daunting, but it is often necessary for growth and success. The first step is to determine why you are renaming the business. Is it because of brand recognition or customer feedback? Once you have identified the reason, create a list of potential new names that reflect your company’s mission and values. Consider how the character will look on marketing materials, websites, and other branding elements. Research any existing businesses with similar names to avoid confusion in the marketplace. Finally, test out your chosen name with customers and stakeholders before making it official to ensure everyone is on board with the change. With the right planning and research, you can successfully rename your business.

Do I have to notify the IRS of a business name change?

Yes, you must notify the IRS of a business name change. This is important to ensure that your taxes are correctly filed and reported under the correct name. You can do this by filing Form 8822-B with the IRS, which is available on their website or through a tax professional. Additionally, you may need to update other documents such as licenses and permits, depending on your state’s requirements.


By following these steps and researching the legal requirements, you can make sure that you’re making the right decision for your business. Once everything is updated with your new name, you’ll be ready to take on any challenges with running a successful business. Don’t forget to use the keyword “change name of business” throughout this process so that customers and potential clients know who they are dealing with.

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